office furniture tips
We see it all the time. Companies looking to change their office furniture will invest in higher quality new business furniture for areas that are often seen by visitors – like the reception area and the boardroom – but skimp on the quality and “newness” of the task furniture for their staff. That may seem like a great economical decision for the short term but in the long term, it could end up being one of the worst business decisions ever. Why?
1. It can send the wrong message to your staff.
While high quality business furniture in the “seen” areas will make a positive impression on your visitors, the lack of quality task furniture can give just the opposite impression to your staff. Think about it—your staff does all the work to make your company operate effectively. Making sure they have high quality business furniture to work with sends the message that you value them and their contribution in the success of your business.
2. Lower quality business furniture can eat up your profits…
(a) Through replacement costs
While investing in lower quality furniture may keep costs low in the short term, the “life” of the furniture is significantly less than that of higher quality furniture and therefore may need to be replaced much sooner or more frequently. Over a 10-year period, for example, you may find that you have spent more money replacing low quality business furniture than you would have if you initially invested in higher quality furniture.
(b) Through increased absenteeism and benefit payouts
Lower quality business furniture does not promote optimal comfort and positioning for everyday business tasks, hence there could be increased reports of back pain and carpal tunnel syndrome amongst your staff. In more severe cases, this could result in staff missing work for extended periods of time and your company having to pay increased disability costs.
3. It can contribute to lower productivity
Low quality business furniture will lessen you staff’s overall productivity. Lower productivity means less competitiveness.
So why take the risk? Invest in high quality business furniture for your staff’s everyday use. The continued success of your business depends on it.
You must admit. It is wonderful to get a new computer or laptop, new desk, new office chair or even a new keyboard and mouse for your workspace, but getting these items is not enough to help you work more efficiently. Even if your workspace has everything you need, getting these items to work for you is necessary for you to work better with them.
So how do you get your workspace to work for you? Well, here are a few tips:
Tip #1 – Make sure your workspace includes a chair with a back rest to support your lower back and is adjusted to a height to facilitate an optimum sitting posture. An optimum sitting posture is one where your torso to thigh angle is roughly 100 degrees, your feet are flat on the floor or on a foot rest, and your knees are bent at a 90 to 100 degree angle.
Tip#2 – Ensure the h.eight of the desk or table of your workspace is roughly 64cm to 75 cm up from the floor to compliment the optimum sitting posture and facilitate an optimum arm angle of 70 to 90 degrees when working with a keyboard or mouse.
Tip #3 – Whether your workspace includes a laptop or desktop computer, make sure the top of line of text on your screen is adjusted to be at your eye level and is roughly 40cm to 76cm away from you. Also, your keyboard and mouse should be placed beside each other and positioned so that your wrists are relatively straight when using either of them.
Tip #4 – Have proper lighting in your workspace to minimize eye strain. If necessary, position a desktop lamp opposite your dominate hand to add sufficient lighting and minimize shadowing to your workspace. Also, control glare by either positioning your workspace beside or parallel to a window to minimize glare from windows, or between rows of overhead florescent lights to prevent glare from them. Otherwise, you can adjust the angle of your screen or add anti-glare screen protectors to help minimize glare.
Tip #5 – If using a phone or mobile, make sure it is within arm’s reach to reduce repetitive over reaching. Alternately, consider using a headset.
Why settle for an insufficient workspace? Follow all of these tips and your workspace will ‘work’ towards optimizing your comfort, reducing strain on your body and allowing you to function more efficiently.