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5 Common Mistakes Companies Make When Designing Their Offices

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5 Common Mistakes Companies Make When Designing Their Offices
5 Common Mistakes Companies Make When Designing Their Offices

Planning for the correct amount of storage

Understand what you are storing, why you are storing it and make sure it’s not just a catch all place for all the indecisions your staff make. Storage is too often used to conceal clutter. Effective storage creates efficiencies while creating an environment that is both esthetically appealing and practical.  Different storage solutions can provide time saving functionality that boosts productivity and frees up space for other office uses.

Getting employee input

The right office design will help make your business run better.

Involve employees in deciding how the space will look and feel. Employees often have insights into what an operation needs and may have that wasn’t obvious before but may prove valuable. Their involvement in decision-making gives them a voice in something meaningful which increases engagement and improves performance.

Talk to your employees and ask how the old space has worked. Which features have been good or bad, and why do they feel that way? Don’t assume the old layout is necessarily the best to help drive business. Also consider letting employees name common areas such as conference rooms. That way, they can put their stamp on the space.

If you have the time and resources, consider setting up some common work areas, each decorated in one of the color schemes most popular among employees. They can then try the different settings to see how they feel about them.

Besides giving employees a voice in the new office’s aesthetics, encourage them to discuss practicalities, too. Ask for a wish list of items for the new space, such as a coffee bar or certain type of storage, which could help make work a better place to be.

Plan for growth

It’s hard to know the future. Often, we are planning to grow, but just how much, how many more staff and what’s the time frame.

When you’re designing your office with growth in mind, it’s important to look at ways in which space can be reconfigured to accommodate differing team sizes. 

It’s crucial to incorporate adaptable, flexible spaces into your present office design. These spaces can be used for ad-hoc meetings or general relaxation areas for existing staff but can also be re purposed as more formal workspace when necessary or for events and presentations.

Think carefully about your office furniture too. Once you have invested all your money in your latest technology or spent a fortune on the best talent, it might be tempting to skimp on the furniture budget. 

Not enough open and/or private spaces

One of the most significant decisions in developing a company’s culture relates to the division of office space. Open space, division into offices, team-based division, mixed offices, a small or a big kitchen – each one of these decisions will affect the way the company functions.

In theory, an open space office sounds like a great idea – an open atmosphere, accessibility for everyone and, of course, an optimal utilization of space. Most open spaces are usually quite noisy and are not that conducive to actual discussions. Many people are easily distracted by every phone call, joke or noise around them.

Acoustics

New open concept designs are often filled with hard surfaces like polished concrete, open ceilings and lots of glass, that give a wonderful open feeling to spaces. But there is downside – increased noise levels.

When noise enters the workspace, creativity and productivity go out the window.  That’s why manufactures of office furniture have thrown themselves into designing elements that limit and absorb excessive noise, creating pleasant workspaces that improve performance. The trend for open-plan designs, particularly in new workspaces, has put sound at the forefront of design.

Another way of combating noise in new open-plan workspaces is by incorporating dividing elements which provide privacy and encourage concentration.  There are different wall panels which offer solutions that provide contemporary designs with the possibility of personalization, as well as improving acoustics.  From acoustical wall treatments to innovative furniture options there are many innovative solutions to improving the sound levels in any office environment.


D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of Choice for the Toronto, GTA and surrounding areas. If a renovation or relocation of your 2,000 – 25,000 sq.ft. office space is in your plans, contact us to arrange a no-obligation site meeting. We guarantee that by the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.



August Long Weekend

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August Long Weekend – Canada. Civic Holiday,

The first Monday of August is a civic holiday and observed by most Canadian provinces.  Often referred to as the August Long Weekend, in Ontario, this civic holiday is known in many parts as Simcoe Day.  This weekend may also be one of the busiest weekends on the Ontario highways as weekend warriors set off camping or to the cottage to enjoy the much anticipated weekend. This year, the civic holiday (Simcoe Day) falls on August 7th, 2017. Although this is a day off for many, it is not a statutory holiday in Ontario.

Provinces that also celebrate the August holiday are:

  • Civic Holiday – Manitoba, Northwest Territories, Nunavut and in parts of Ontario and Nova Scotia
  • Heritage Day – Alberta
  • Natal Day  – Various parts of Nova Scotia
  • New Brunswick Day
  • Saskatchewan Day
  • British Columbia Day

Quebec, Yukon, Prince Edward Island and Newfoundland and Labrador do not observe this holiday.

D. J. McGauley & Associates Inc. will be closed this August 7th for Simcoe day and will reopen August 8th.  Have a safe and happy long weekend.

D.J. McGauley is a dedicated team of professionals providing Design and Space Planning, Renovation, Relocation and Facilities Management services to our clients. Based in Toronto, we provide the same excellent professional and personalized service, whether office relocation is down the street or across the GTA.  We work with both small and mid-sized companies to save time and money, as well as enjoy a stress-free corporate transition or corporate renovations experience.

 

Call 416-239-1931, Email or visit our website for more information.

Happy Father’s Day!

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Happy Father’s Day from all of us at D. J. McGauley & Associates Inc.  Have a wonderful Father’s Day!

D. J. McGauley & Associates Inc. is a dedicated team of professionals providing Design and Space Planning, Renovation, Relocation and Facilities Management services to our clients. Based in Toronto, we provide the same excellent professional and personalized service, whether office relocation is down the street or across the GTA.

WE work with both small and mid-sized companies to save time and money, as well as enjoy a stress-free corporate transition or corporate renovations experience.

Call 416-239-1931, Email or visit our website for more information.

Happy Mother’s Day!

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Mothers Day 2017

D. J. McGauley and Associates is a dedicated team of professionals who successfully provide Space Planning, Renovation, Relocation and Facilities Management services.

Contact Us to arrange a no-obligation site meeting or ask us about our asset management services!  Call 416-239-1931, email or visit our lang=”zxx”>website for more information and to complete our contact form.

Daylight Savings Time Begins This Weekend!!

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daylight-savings-time-2017

DJ Mcgauley and Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of choice. If a renovation or relocation of your office space is in your plans, please contact us to arrange a no-obligation site meeting. By the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Ask us about our asset management services!

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.

 

5 Ways to Spread a Little “Love” Around the Office

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valentine-thank-youFebruary, the month where some people think about how to best express their love and appreciation for the person or people who have invested a portion of their lives to impact one’s own life. Usually, the “person” or “people” refer to family members or significant others, but what about the people who have chosen to invest their time and talent into the success of your business? How can you show a little “Love” to those people? Here are a few thoughts:

  1. Have a Valentine-themed In-Office Luncheon Party. Whether it’s ordering pizza or gourmet sandwiches or any other delicatessen your team enjoys, ordering lunch in the office for your team shows them that you appreciate who they are and all that they do for your business. As for the Valentine theme, a quick trip to a nearby dollar store for a red/white table covering and package of foil hearts can inexpensively add an exclamation mark to your expression of appreciation for the team and its efforts.
  2. Alternatively, you can take your team out for lunch to achieve the same effect as #1 above. Just be mindful that this option can eat up some valuable time during business hours.
  3. Give a candy-gram or flower-gram card with a personal note of appreciation to each team member. Individually wrapped candy or chocolate, or a flower such as a carnation with a note of “thanks” is also a nice way to express your appreciation towards your team members. An added touch would be for you to deliver the grams personally to each team member when they come in the office so that you can verbally thank them for all that they do.
  4. Send e-cards or e-messages. For those of you who work with a team whose members primarily work at remote sites, sending an e-card expressing your appreciation for all that they do could be a good way to spread the “love”. Of course this option does not have to be limited to your team members. It could also be extended to your clientele and other stakeholders that contribute significantly to the success of your business
  5. Add a recreational item to the office that everyone coming into the office can enjoy when they need a break. I know—a little different from the previous ideas above, but the idea behind adding a recreational piece to the office space—a pool table with accessories, foosball table, table tennis with accessories, etc – especially if your office does not already have this, is two-fold. First, it says “Thanks. You are valuable members…” to your team, just in a more grandeur way. Second, the recreational piece adds a health element to your office space, giving your team members an alternative way to release stress and get their creative juices flowing while in the office. It can also “break the ice” when meeting with existing or potential clientele.

There are probably countless other ways to express your appreciation to your team members. I have only named a few. The key is to make sure you give or do something that your team can and will appreciate in the short and/or long term. They will reciprocate by continuing to ensure your business remains competitive and successful.

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DJ Mcgauley and Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of choice. If a renovation or relocation of your office space is in your plans, please contact us to arrange a no-obligation site meeting. By the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Ask us about our asset management services!

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.

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Keywords/Tag – team, member, tips on building a team, tips for keeping team motivated

Meeting Pods Look Out! Traditional Meeting Rooms Could Come Back with a Vengeance!

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NanaWallOnce a standard of the office space, traditional meeting rooms seemed to fall behind on appeal with the introduction of open office space designs and the more flexible and modernly designed office meeting pods. However, as “cool” the new meeting pods have become, traditional meeting rooms could still have their place in an office space. With some new improvements and features, traditional meeting rooms could gain some ground and come back with a vengeance!

Some new features that we could see being added to new and improved traditional meeting rooms include the following:

  1. Going Digital! – From digital door labels to digital attendee sign-ins and calendar bookings, traditional meeting rooms could take full advantage of advanced digital technologies. Applying touch screen models of digital displays could add to the aesthetic appeal of the new traditional meeting room.

  2. Built-in power supplies – Flexibility won’t only be for meeting pods. Meeting room tables are now being built to have enough built-in power supplies to allow each individual user the option to plug in their tablets or other electronic device and use the meeting table as a co-working space.

  3. Flexible Glass Wall Systems – Ceiling to floor glass walls, whether permanent or temporary, will likely be the walls of choice to frame the new traditional meeting room as their transparency allows for the emitting of natural light while still offering a level of separation from other office activities. The walls may incorporate a door, or offer more flexible options in the form of folding or sliding walls, thereby allowing a meeting room to either become a part of the office space decor or an office community meeting space while open, or a boardroom/meeting room while closed. In addition, temporary glass partitions could be added to further create break-out meeting rooms out of the original meeting room space when in use.

  4. E-Paper Display solutions – Along with white-boards and/or blackboards and the use of presentation software, traditional flip chart and presentation paper pads could be replaced with electronic or “E-paper” electronic display devices that reflect light like paper and mimic the appearance of ordinary ink on paper.

Even with a strong come-back of traditional meeting rooms, we can’t say that meeting pods are fading out. Meeting pods will still have a place with businesses that value flexibility in an open-space office environment for team collaboration meetings, informal staff get-togethers or simply to give individuals a place where each can take some time to recharge. They may just have to co-exist to give added flexibility to how an office space could be designed in the near future.